Utility Companies – How Much Personal Data Resides On Your Servers?

How to implement proactive email and file compliance in the digital era.

Data compliance and management has become a key requirement for businesses in today’s economy due to the arrival of new and updated data regulations such as GDPR, MiFID2, FOIA & CCPA. In the digital age, companies are responsible for increasing amounts of data, both of their customers as well as their own employees.

This is especially important for the Utilities Sector where large utility companies in the digital era are driven primarily by data.

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The True Cost of Data Non-Compliance

 

For many years now, people have talked about the importance of data. It has been argued that due to the insight and knowledge that can be taken from it, data has now become more valuable than oil.

Nowhere is this more obvious than within large organisations, who can hold TBs of unstructured data (data that does not have a pre-determined model) of their customers and employees.

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Why Credit Unions need to understand their unstructured data.

How to manage the unstructured data explosion and manage GDPR compliance

The financial services industry is facing a period of extensive changes in the forms of fintech disruption and challenging data regulations. In order to remain relevant in this new arena, credit unions must be able to integrate and optimise all their data.

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Waterford Technologies Launches MailMeter- Version 7.1

Waterford Technologies launched MailMeter Cloud 7.1

Organizations are finding today that meeting regulatory requirements and complying with new and current legislation is a challenge.  Unstructured data like email presents a whole range of hurdles when trying to prevent violations or when responding to discovery requests. 

Unstructured data makes up 80% of storage on your servers.
It is generated by conducting your day to day business and consists of email and files such as documents, images, and videos.
Without the correct management tools, this particular data is difficult and time-consuming to see and uncover,- a key requirement of GDPR, FOIA, and general data regulations.

Waterford Technologies has significantly invested in the development of our product set to provide Compliance functionality for unstructured data in both email and file. We have introduced a powerful smart GDPR, FOIA, and eDiscovery solution reimagined to make it easier for you to effortlessly manage your email data- no matter the size of your company.

Available this July, Waterford Technologies are delighted to announce the launch of MailMeter  7.1, enabling organizations to meet demanding compliance requirements and address eDiscovery requests easily, quickly and effectively.

What has changed?

MailMeter 7.1 is a pro-active Microsoft Azure SAAS cloud and on premise-based compliance and data management platform where you can find every single email in your organization, conduct e-discovery, Freedom of Information and DSAR’s searches directly from your desktop. The platform gives you the ability to narrow the scope of your search across email using clearly defined criteria giving our clients the visibility they need for effective monitoring, eDiscovery, compliance, auditing & reporting across a variety of data regulations. 

  • New Operations Portal, a completely redesigned user interface – individual search, e-Discovery search, compliance policies and message retention under a single interface
  • Real-time message filtering, tagging, and labeling- MailMeter cloud message filtering enables an organization to define proactive pre-archiving rules that can discard, tag or label messages based on message participants, message type or keyword content in the message to control archive content, identify compliance violations and assist message analysis.
  • Scoped searching- MailMeter Cloud enables authorized users to set up restricted access for eDiscovery or compliance searching. Using scoped searches, archive access can be limited to any search criteria, which specific types of tags can be used, and which type of actions can be performed.
  • Compliance policies- this new feature enables organizations to establish policies that automatically monitor and identify non-compliance email communication. Reviews can quickly be performed to take actions based on internal policies to reduce risk and ensure regulatory compliance.
  • Delegated access- The new delegated Access feature enables one user to access and search another users email stored in the archive. This feature can be used to allow a manager to access their current and former team members email. You will no longer have to retain former users mailboxes to enable other users to access that users’ messages. All activity performed by the delegated user is recorded in the audit trail.

Benefits you will love-

  • Legal search cost savings and speed of recovery 
  • Respond to DSAR’s promptly
  • Help avoid data regulation penalties and reputation damage
  • Storage and back up cost savings
  • Direct line access to storage
  • Encryption of stored data
  • Full audit trail for email

ComplyKey

MailMeter 7.1 is a key feature in our ComplyKey Suite- ComplyKey Suite is built around two ideas, First, full visibility into your email and file volume and activity enables you to more effectively and efficiently manage your data 24/7. Second, companies need a tool that is data regulation audit-ready, flexible enough to support your GDPR, FOIA and data compliances policies and agile enough to deal with subject access requests (DSAR), freedom of information and e-discovery searches across your email and file data.
For more information on finding the right data compliance and management solution to fit your organizational needs, simply contact us for a callback.

 

 

California Consumer Privacy Act – Are you ready for January 2020?

The CCPA will take effect on January 1, 2020- Are you ready?

Like Europe, California has been trying to pass updated data protection for many years now. While the General Data Protection Regulation came into effect on May 27th, 2018, to a lot of media attention & speculation. The road to rolling out the California Consumer Protection Act (CCPA) has not been as smooth and attention-grabbing.

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Unstructured Data and the Not for Profit Sector

Are you drowning in vast amounts of data and not sure where the lifebuoy is?

Unstructured data is like the deep ocean, very much an unknown, difficult to view, access and a large proportion unused. Organisations are in unchartered waters when it comes to managing risks, fulfilling personal information requests (PII’s) or data subject access requests (DSAR) under GDPR.

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ICO Data Protection Tips for the Charity Sector

 

Top five data protection tips from the ICO for small and medium sized charities and third sector organisations:

  1. Tell people what you are doing with their data
    People should know what you are doing with their information and who it will be shared with. This is a legal requirement (as well as established best practice) so it is important you are open and honest with people about how their data will be used.
  2. Make sure your staff are adequately trained
    New employees must receive data protection training to explain how they should store and handle personal information. Refresher training should be provided at regular intervals for existing staff.
  3. Use strong passwords
    There is no point protecting the personal information you hold with a password if that password is easy to guess. All passwords should contain upper and lower case letters, a number and ideally a symbol. This will help to keep your information secure from would-be thieves.
  4. Encrypt all portable devices
    Make sure all portable devices – such as memory sticks and laptops – used to store personal information are encrypted.
  5. Only keep people’s information for as long as necessary
    Make sure your organisation has established retention periods in place and set up a process for deleting personal information once it is no longer required.

For Further Information Please see https://ico.org.uk/for-organisations/charity/