In this post GDPR world that we now live in, Data Compliance is not something that is optional for an organisation anymore. Consumers now have a lot more clarity around what rights they have when it comes to their personal data and they are not afraid to execute these rights.
Top five data protection tips from the ICO for small and medium sized charities and third sector organisations:
Tell people what you are doing with their data People should know what you are doing with their information and who it will be shared with. This is a legal requirement (as well as established best practice) so it is important you are open and honest with people about how their data will be used.
Make sure your staff are adequately trained
New employees must receive data protection training to explain how they should store and handle personal information. Refresher training should be provided at regular intervals for existing staff.
Use strong passwords There is no point protecting the personal information you hold with a password if that password is easy to guess. All passwords should contain upper and lower case letters, a number and ideally a symbol. This will help to keep your information secure from would-be thieves.
Encrypt all portable devices Make sure all portable devices – such as memory sticks and laptops – used to store personal information are encrypted.
Only keep people’s information for as long as necessary Make sure your organisation has established retention periods in place and set up a process for deleting personal information once it is no longer required.
Bringing data compliance & archiving to your companies file servers in the cloud.
Data compliance and management has become a key requirement for businesses in today’s economy. In the digital age, companies are responsible for increasing amounts of data, both of their customers as well as their own employees. Meeting regulatory requirements and new legislation is a challenge. Unstructured data like file presents a range of hurdles when trying to prevent violations or when responding to discovery requests.
With all the compliance regulations, such as Freedom of information act (FOIA), California Consumer Privacy Act (CCPA) and General Data Protection (GDPR) as well as the mass increase in e-Discovery requests, Waterford Technologies as a direct result has introduced a powerful smart File compliance solution, reimagined to make it easier for you to effortlessly manage your unstructured data- no matter the size of your company.
Data compliance starts with visibility -Waterford Technologies has launched SISCIN Vue-X to give our clients the visibility they need for effective monitoring, eDiscovery, auditing and reporting across a variety of data regulation standards.
SISCIN Vue-X is a Cloud-Based File Compliance & Archiving Solution.
SISCIN Vue-X is a cloud SAAS file analysis and archiving solution hosted in Azure, it provides content indexing to assist with e-Discovery, FOIA and GDPR requests. Searchable content for file data at its core, it allows an unprecedented analysis of data to meet compliance standards. Clear reporting dashboards give a complete overview of files, enabling immediate action to happen.
Archiving solutions are needed when critical information needs to be protected and still be accessible regardless of its age. SISCIN provides a broad set of analytic tools which enable an organization to delve deeply into the types of data being stored on servers, determine when it was last accessed and its age. Using this detailed information decisions can be made whether to remove obsolete file data and /or move critical file data to a safe location in the cloud.
Using SISCIN Vue-X an organization is now able to search file content across all servers from a single application to location-specific content for business analysis and quickly respond to e-Discovery, FOIA, and GDPR DSAR requests.
Key Benefits of SISCIN Vue-X
Compliance – search file content across all servers from a single application.
Intelligent Management- empoweringdata managers to understand, identify and clean their data. Remove obsolete data and clean their data in preparation for data regulation or for good practice.SISCIN with Vue-X uses windows native iFilter capability to scan documents and files for any text that they contain. This text is then used by the Vue-X engine to create a comprehensive searchable index of your document \ file store.
Reduction of back up costs – tools to control and manage unstructured file data from one central dashboard.
Security – SISCIN compresses and encrypts data on your servers before transfer. Selected files can be split and stored in different Cloud or local tiered storage locations and with different cloud providers for additional security.
Reporting – Clear and concise reporting dashboards give a complete overview of files, enabling immediate action to be taken.
Compliance is a challenging part of doing business today and proving unstructured data compliance isn’t an easy task, our solutions allow the business to stay ahead of data regulatory shifts with compliance solutions that are easy to manage and implement. If you would like a quick demo of our SISCIN Vue-X file compliance and management platform, contact us today.
Back in October 2018, One of our clients chased a customer for a late payment, only to be told that the payment had already been made. A quick search of our client’s books and bank records confirmed that the payment had not in fact been received. Engaging with their customer, our client learned that they had received an email from them with updated bank details. A common enough scam, unfortunately their customer acted upon it.
Cost benefits of a MailMeter Cloud & Office 365™ union
by Mark Mulcahy
On our ongoing and new client engagements and consultations, Waterford Technologies have observed the incremental growth of Office 365™ across all verticals of business across the globe in all sizes of company. The wave is picking up momentum – cloud adoption in general has become ubiquitous and Office 365™ in particular is swelling in popularity.
Make working with Office 365 much easier with MailMeter Cloud
by Mark Mulcahy
If your organisation currently uses Office 365 to store email, you may think it’s the best thing since sliced bread. Before you commit solely to this platform (in other words, put all your eggs in one basket), we’ve put together some tips that you may not be aware of and also how MailMeter Cloud can help – you can thank us later…
Did you know Microsoft Office 365™ and MailMeter Cloud go hand in hand?
by Mark Mulcahy – Waterford Technologies
If Microsoft Office 365™ is your organisation’s cloud storage solution of choice, MailMeter Cloud is the most suitable candidate for a 3rd party provider hosted eDiscovery and Compliance solution. Enhancing both the capabilities and security of your stored email data, MailMeter Cloud flawlessly compliments Office 365™’s current functions – here’s how…
Organisations appear in court every day, prosecuting or defending cases using eDiscovery methods to gather the evidence presented. eDiscovery is the electronic practice of identifying, collecting and producing “electronically stored information” (ESI) in response to a request for production in a law suit or investigation. Getting all the key evidence together to be successful in court is critical and the end goal of eDiscovery is to produce a core volume of evidence for legal action in a defensible manner.
Over the past few weeks, we have taken a look at the Top 5 Cloud Fears which have killed off or put Cloud migration projects on ice and the subsequent Cloud Fears Addressed which have opened conversations with clients who find themselves at a crossroads on key migration decisions. This week, we take a deeper look at our File analysis and archiving solution, SISCIN, which provides the skeleton key to migrating your Unstructured File Data to the Cloud.
Our customers use SISCIN to take the fear out of migrating Data to the Cloud, so they can take advantage of Azure or AWS Cloud Platforms.