Waterford Technologies Launches MailMeter- Version 7.1

Waterford Technologies launched MailMeter Cloud 7.1

Organizations are finding today that meeting regulatory requirements and complying with new and current legislation is a challenge.  Unstructured data like email presents a whole range of hurdles when trying to prevent violations or when responding to discovery requests. 

Unstructured data makes up 80% of storage on your servers.
It is generated by conducting your day to day business and consists of email and files such as documents, images, and videos.
Without the correct management tools, this particular data is difficult and time-consuming to see and uncover,- a key requirement of GDPR, FOIA, and general data regulations.

Waterford Technologies has significantly invested in the development of our product set to provide Compliance functionality for unstructured data in both email and file. We have introduced a powerful smart GDPR, FOIA, and eDiscovery solution reimagined to make it easier for you to effortlessly manage your email data- no matter the size of your company.

Available this July, Waterford Technologies are delighted to announce the launch of MailMeter  7.1, enabling organizations to meet demanding compliance requirements and address eDiscovery requests easily, quickly and effectively.

What has changed?

MailMeter 7.1 is a pro-active Microsoft Azure SAAS cloud and on premise-based compliance and data management platform where you can find every single email in your organization, conduct e-discovery, Freedom of Information and DSAR’s searches directly from your desktop. The platform gives you the ability to narrow the scope of your search across email using clearly defined criteria giving our clients the visibility they need for effective monitoring, eDiscovery, compliance, auditing & reporting across a variety of data regulations. 

  • New Operations Portal, a completely redesigned user interface – individual search, e-Discovery search, compliance policies and message retention under a single interface
  • Real-time message filtering, tagging, and labeling- MailMeter cloud message filtering enables an organization to define proactive pre-archiving rules that can discard, tag or label messages based on message participants, message type or keyword content in the message to control archive content, identify compliance violations and assist message analysis.
  • Scoped searching- MailMeter Cloud enables authorized users to set up restricted access for eDiscovery or compliance searching. Using scoped searches, archive access can be limited to any search criteria, which specific types of tags can be used, and which type of actions can be performed.
  • Compliance policies- this new feature enables organizations to establish policies that automatically monitor and identify non-compliance email communication. Reviews can quickly be performed to take actions based on internal policies to reduce risk and ensure regulatory compliance.
  • Delegated access- The new delegated Access feature enables one user to access and search another users email stored in the archive. This feature can be used to allow a manager to access their current and former team members email. You will no longer have to retain former users mailboxes to enable other users to access that users’ messages. All activity performed by the delegated user is recorded in the audit trail.

Benefits you will love-

  • Legal search cost savings and speed of recovery 
  • Respond to DSAR’s promptly
  • Help avoid data regulation penalties and reputation damage
  • Storage and back up cost savings
  • Direct line access to storage
  • Encryption of stored data
  • Full audit trail for email

ComplyKey

MailMeter 7.1 is a key feature in our ComplyKey Suite- ComplyKey Suite is built around two ideas, First, full visibility into your email and file volume and activity enables you to more effectively and efficiently manage your data 24/7. Second, companies need a tool that is data regulation audit-ready, flexible enough to support your GDPR, FOIA and data compliances policies and agile enough to deal with subject access requests (DSAR), freedom of information and e-discovery searches across your email and file data.
For more information on finding the right data compliance and management solution to fit your organizational needs, simply contact us for a callback.

 

 

Visibility; The Key To Data Management

Data Management – A Growing Problem

Data on file servers grows very quickly unless you have a plan to manage and control it with the right tools.

Symptoms include increased backup times, Backups that just won’t run, Backup timeframes over 24 hours, Backup costs, server performance, server crash, restoration timeframes and management costs, to eventually a complete lack of storage space.

Simply put – it is impossible to manage the problem when you have no visibility and capability to manage it.
Continue reading “Visibility; The Key To Data Management”

Legal vs. IT on Retention Policies

What is the cause of conflict between IT and Legal when it comes to data retention policies?

Data must be kept on company servers by law. As a result it is in both departments interest to ensure that information is correctly retained and easy to find in the event of a lawsuit.

The top reasons for keeping data:

  • Legal – eDiscovery is part and parcel of most lawsuits now and emails are considered discoverable information.
  • Compliance – existing and forthcoming regulation requires information to be kept for longer.
  • Audit – when the auditors arrive, you need to quickly show them information.
  • Time – often IT and Legal staff have no time to see what data resides on the company server.

Continue reading “Legal vs. IT on Retention Policies”

Did Lost Email Lose the Presidency?

Hillary Clinton Gives Testimony on Email

Photo credit C-SPAN.org

Did Lost Email Lose Hillary the Presidency?

By Paul Coyle – Waterford Technologies

While the world reconciles itself to the unexpected outcome of the US presidential election this week, the questions about why this unpredicted upset came about are already flooding our newsfeeds across all media. With overwhelming betting odds on a Clinton victory on the day of the actual election, it was certainly an outcome that almost nobody could foresee across the globe.

Continue reading “Did Lost Email Lose the Presidency?”

Does File Server Archiving Software Give More Than Just Archiving?

FileArchiver Delivers Much More Than Just File Archiving

Fiona Mulvaney – Waterford Technologies

Traditionally, many people view a file archiving solution as purely a solution that reduces the space on an organization’s file servers. But can file server archiving deliver more than just space savings? Based on our discussions with our customers, our archiving solution FileArchiver is delivering much more than just archiving to their businesses.

Continue reading “Does File Server Archiving Software Give More Than Just Archiving?”