Waterford Technologies Launches MailMeter- Version 7.1

Waterford Technologies launched MailMeter Cloud 7.1

Organizations are finding today that meeting regulatory requirements and complying with new and current legislation is a challenge.  Unstructured data like email presents a whole range of hurdles when trying to prevent violations or when responding to discovery requests. 

Unstructured data makes up 80% of storage on your servers.
It is generated by conducting your day to day business and consists of email and files such as documents, images, and videos.
Without the correct management tools, this particular data is difficult and time-consuming to see and uncover,- a key requirement of GDPR, FOIA, and general data regulations.

Waterford Technologies has significantly invested in the development of our product set to provide Compliance functionality for unstructured data in both email and file. We have introduced a powerful smart GDPR, FOIA, and eDiscovery solution reimagined to make it easier for you to effortlessly manage your email data- no matter the size of your company.

Available this July, Waterford Technologies are delighted to announce the launch of MailMeter  7.1, enabling organizations to meet demanding compliance requirements and address eDiscovery requests easily, quickly and effectively.

What has changed?

MailMeter 7.1 is a pro-active Microsoft Azure SAAS cloud and on premise-based compliance and data management platform where you can find every single email in your organization, conduct e-discovery, Freedom of Information and DSAR’s searches directly from your desktop. The platform gives you the ability to narrow the scope of your search across email using clearly defined criteria giving our clients the visibility they need for effective monitoring, eDiscovery, compliance, auditing & reporting across a variety of data regulations. 

  • New Operations Portal, a completely redesigned user interface – individual search, e-Discovery search, compliance policies and message retention under a single interface
  • Real-time message filtering, tagging, and labeling- MailMeter cloud message filtering enables an organization to define proactive pre-archiving rules that can discard, tag or label messages based on message participants, message type or keyword content in the message to control archive content, identify compliance violations and assist message analysis.
  • Scoped searching- MailMeter Cloud enables authorized users to set up restricted access for eDiscovery or compliance searching. Using scoped searches, archive access can be limited to any search criteria, which specific types of tags can be used, and which type of actions can be performed.
  • Compliance policies- this new feature enables organizations to establish policies that automatically monitor and identify non-compliance email communication. Reviews can quickly be performed to take actions based on internal policies to reduce risk and ensure regulatory compliance.
  • Delegated access- The new delegated Access feature enables one user to access and search another users email stored in the archive. This feature can be used to allow a manager to access their current and former team members email. You will no longer have to retain former users mailboxes to enable other users to access that users’ messages. All activity performed by the delegated user is recorded in the audit trail.

Benefits you will love-

  • Legal search cost savings and speed of recovery 
  • Respond to DSAR’s promptly
  • Help avoid data regulation penalties and reputation damage
  • Storage and back up cost savings
  • Direct line access to storage
  • Encryption of stored data
  • Full audit trail for email


MailMeter 7.1 is a key feature in our ComplyKey Suite- ComplyKey Suite is built around two ideas, First, full visibility into your email and file volume and activity enables you to more effectively and efficiently manage your data 24/7. Second, companies need a tool that is data regulation audit-ready, flexible enough to support your GDPR, FOIA and data compliances policies and agile enough to deal with subject access requests (DSAR), freedom of information and e-discovery searches across your email and file data.
For more information on finding the right data compliance and management solution to fit your organizational needs, simply contact us for a callback.



Did Lost Email Lose the Presidency?

Hillary Clinton Gives Testimony on Email

Photo credit C-SPAN.org

Did Lost Email Lose Hillary the Presidency?

By Paul Coyle – Waterford Technologies

While the world reconciles itself to the unexpected outcome of the US presidential election this week, the questions about why this unpredicted upset came about are already flooding our newsfeeds across all media. With overwhelming betting odds on a Clinton victory on the day of the actual election, it was certainly an outcome that almost nobody could foresee across the globe.

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Implementing an Email policy In Your Organization: 4 Key Steps

Implementing an email policy in your organization

Why your organization needs an email policy

Email has quickly become one of the most used business tools over the past couple of decades. While the benefits of email are clear to see, the sheer volume of messages sent and received on a daily basis makes the thought of monitoring communications daunting. This is why implementing an email policy is so essential.

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Hillary Clinton’s Email Controversy Continues…

FBI Are Now Involved!

Aoife Tóibín – Waterford Technologies

Looks like Hillary Clinton’s problems aren’t going to go away any time soon. The importance of data management should not be underestimated. Clinton has maintained her innocence saying “I did not e-mail any classified material to anyone on my e-mail. There is no classified material,”  “I’m certainly well-aware of the classification requirements and did not send classified material.”

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Is Your Organisation Ready for the New EU data protection law

New legislation due to arrive in the coming months

Fiona Mulvaney – Waterford Technologies

Data Protection

It’s about three years since the European Union first announced that it was going to do a complete over haul of data protection. Recently the EU has indicated that the widely-awaited General Data Protection Regulation (GDPR) will come to fruition before the end of the year.  No matter what your type of business you are in be it  financial services, healthcare, the legal sector, manufacturing or the public sector, this legislation is coming & it will have major implications not only for the way data is handled, processed and stored but also on how to deal with requests from individual citizens to search, delete or forward data.

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Compliance is Crucial – Have You Got it Covered?

Whether your company is conducting due diligence during merger negotiations or enforcing an SEC-mandated silent period, you must commit to ensuring corporate email compliance with control of your email system. I am constantly talking to clients about the various features of MailMeter and how they can help our clients to ensure corporate email compliance.

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Proof of Compliance – How Reliable is Email as Evidence?

Can Emails Be Used As Evidence in Court

Peter Sweeney – Waterford Technologies

You may think that an email is accepted as a reliable document in court these days and using it would be as simple as printing it off, showing that the contents prove your case and going home with a judgement in your favor.

However, particularly in the UK, things are not so simple. The authenticity and reliability of the document will be subject to scrutiny by the court before it is accepted and may be subject to attack from the other party in the case.

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Compliance And The BYOD Policy

Using Personal Devices for Work Purposes

Jessica Bakkers – Waterford Technologies

Bring Your Own Device (BYOD) policies are becoming a common practice across many organizations. Historically, technological advancescompliance within an organization have had a significant impact on increasing budgets. Updating and replacing outdated systems can lead to a large yet necessary expense. Companies are constantly challenged to keep up to date with their evolving clientele. Implementing a BYOD policy has benefited the company as well as the employee in different ways. From the company’s perspective, they no longer need to purchase expensive, stationary equipment. From the employee’s perspective, they can use a smartphone or tablet that they are comfortable using to access their work email, applications and data.

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