Legal vs. IT on Retention Policies

What is the cause of conflict between IT and Legal when it comes to data retention policies?

Data must be kept on company servers by law. As a result it is in both departments interest to ensure that information is correctly retained and easy to find in the event of a lawsuit.

The top reasons for keeping data:

  • Legal – eDiscovery is part and parcel of most lawsuits now and emails are considered discoverable information.
  • Compliance – existing and forthcoming regulation requires information to be kept for longer.
  • Audit – when the auditors arrive, you need to quickly show them information.
  • Time – often IT and Legal staff have no time to see what data resides on the company server.

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Did Lost Email Lose the Presidency?

Hillary Clinton Gives Testimony on Email

Photo credit

Did Lost Email Lose Hillary the Presidency?

By Paul Coyle – Waterford Technologies

While the world reconciles itself to the unexpected outcome of the US presidential election this week, the questions about why this unpredicted upset came about are already flooding our newsfeeds across all media. With overwhelming betting odds on a Clinton victory on the day of the actual election, it was certainly an outcome that almost nobody could foresee across the globe.

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BCC and CC: Do You Use These Email Fields Correctly?

Sarah Vouga – Waterford Technologies

Pop quiz time! Do you know the correct usage and etiquette of when to use BCC and when to use CC when sending an email? If not, we recommend you check out our Etiquette of When to CC and BCC blog post for a full explanation. After you have finished, take our pop quiz below and test your knowledge.

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Real Talk with IT Pros- Email Retention Policies

Sarah Vouga- Waterford Technologies

Recently, I saw a post on an IT network site that I felt was important to share and blog on:

“I know this can vary greatly by state, but does anyone know of a source that details email retention policies for businesses? Things like: who has to archive all mail vs who doesn’t at all, how many years the data has to be kept? I am looking for more of a legal standing than for tax reasons; a colleague of our owner was recently sued, and as part of the discovery phase the lawyers had to review every bit of data they had saved. Almost 10 years’ worth. Charged him by the hour of course and the fees were GINORMOUS. So the question was raised as to how long we actually need to keep data. Can’t seem to find a resource on it though so I am looking for any documentation or information that can help.” – A. Stacey
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Email Compliance Requirements for Archiving

Fiona Mulvaney – Waterford Technologies

Does Your Company adhere to Email Compliance Regulations

Not as straightforward as you might think!

When it comes to archiving emails, there is no universal law, there are however a number of different regulations that should be taken into consideration. These regulations are related to industry sector and geography.

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Email Archiving – A room without a roof?

Does your Email Archiving Solution enforce compliance? stimulate storage savings? and speed up e-discovery?

Cillian Sweeney – Waterford Technologies

I was driving back from a meeting with an NHS client recently on a glorious day when the recent hit from Pharrell Williams, Happy, came on the radio. It was while murdering the chorus with my awful yet distinctive singing voice that I started to think back on one of the lines from the song – you all know the one!

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5 Best Practices for Email Archiving

Compliance & eDiscovery

Sarah Vouga – Waterford Technologies

email archivingDue to compliance with eDiscovery laws, including the Federal Rules of Civil Procedure (FRCP) and the Freedom of Information Act (FOIA), both businesses and government agencies alike are required to preserve copies of email- both internal and external- for future requests. Organizations are starting to find that when these eDisovery requests are made of their company, that it is both expensive and time consuming to achieve salvage of emails and data from backup tapes. Email Archiving is a modest and cost effective way for both public and private establishments to assure swift and thorough responses at any time.
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The Shortfalls of Exchange 2010 for Email Archiving

4 Reasons You Need an Email Archiving Solution

Jeff Laubhan – Waterford Technologies

Microsoft Exchange 2010 seems to dominate the majority of my conversations about email archiving these days; many of my clients ask why they need our MailMeter email archiving solution when there is “built-in” archiving in the platform.

We’re starting to see a migration from Exchange 2003 to Exchange 2010 due to the fact that as of April 8, 2014, Exchange Server 2003 will lose “extended” product support, just like the Windows XP operating system did on the same day.

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