At present, eDiscovery is centred around production of vast quantities of emails and file records as quickly as possible for a legal engagement. The entire mindset is purely reactive and organisations are trying to perform searches of their Data without existing adequate management – in some cases none at all – and delaying the outputs or including results that should have long been deleted or properly archived. This is costly, both in terms of time and bottom line and may have negative impacts in how quickly they can respond to cases.
The Impact of GDPR
With GDPR coming into play in a few months, the need for proper Data Management has never been greater. Coming out of the Data Management projects to address the regulation, a golden opportunity exists for organisations to gain a proper understanding of existing information as it stands and to “draw a line in the sand”. Better still, setting policies to deal with Data growth and how it is classified and stored will drive increased efficiencies to eDiscovery outputs and the entire mindset of reactive response to demand for information will be changed by establishing best practice Data Management from the outset.
Proactive Data Management
Embedding best practice Data Management takes a few stages to set up but essentially getting a handle on Unstructured Data – the information that is generated as a by-product of conducting everyday online business is essential. By itself, Unstructured Data will grow exponentially and it comprises approximately 80% of your current information assets, burying redundant, obsolete and useless Data alongside relevant information that is subject to retention rules and may contain Personal or Personal Sensitive details. eDiscovery technology will have to fight its way through the entire sorry mess to bring up the relevant Data requested – this takes more time and drives costs up, something any organisation will want to avoid.
- Identifying all of the Data, wherever it currently resides
- Making a plan for the selected Data – deletion, retentiona, archiving etc.
- Taking action to reduce Data volume as it stands at the moment.
- Setting policies for all of the Data – Structured and Unstructured
- Setting up reports that give management a clear and accurate Business Intelligence update.
- Maintaining good Data practice, enabling swift identification for Audit, Compliance and Legal purposes.
ComplyKEY from Waterford Technologies
Waterford Technologies have the toolset and Data Management experts to assist you in preparing your Unstructured Data (email and file) for eDiscovery and GDPR projects. ComplyKEY, coupling deep analysis with content indexing allows the identification, visibility and addressing of all Unstructured Data. This frees up manpower to perform more productive tasks and reduces cost massively. We also provide the secure archiving repositories in the Cloud or On-Premise to maintain the Data that is subject to retention but not accessed or used on a frequent basis.
Talk to our Data Management Experts today to see how ComplyKEY can address your eDiscovery and GDPR challenges.