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Managing Your Data in a Remote Working Environment

With the risk of data breaches and ransomware attacks, it is more important than ever to manage your data, especially whilst remote working.

Inevitably businesses have been having to adapt to remote working this past year and it looks as if many companies are implementing remote working for the foreseeable. Working out of the office obviously carries some risk such as misplaced data or data breaches. In order to manage a remote workforce it means that IT departments need to monitor their data management.

It is vital for your company to examine your existing practices to determine whether your data is secure, organised and easily accessible. So what can you do to efficiently organise your company when working remotely?

Email Archiving
Working remotely means that colleagues spend more time communicating digitally via email and so mailboxes will have seen an increase in traffic. However with increase of email traffic comes an increase of risks of breaches or attacks. It is therefore important to understand how online solutions such as email archiving can help in an email attack. Not only can this be costly to your business but also to your reputation.  By categorising, tagging and selecting the emails you can help prevent phishing emails hacking inboxes. Email archiving services such as MailMeter enables you to clearly manage your data and lets you conduct eDiscovery, freedom of information and DSAR’s searches directly from wherever you are working. Email archiving easily reduces email risks whilst being prepared to detect and respond in real-time to threats as well as providing regulatory compliance.

File Management
How are your employees accessing data and what tools are they using? The data you transfer from your on site environment to remote work environments is highly valuable and requires protection that is regularly monitored. That is why it is important your data is secure no matter where it is stored. Automating your storage will save you time, money and it means you can be confident that your data is encrypted as encrypting your data can be easily accomplished through the automating process.
SISCIN provides file analysis, management and control whilst being  highly scalable and available. The SISCIN TripleLock Archive protects your most ctritical documents and files against Ransomeware attacks through storage account, encryption and immutable storage.  When you improve visibility you can help achieve data readiness for data compliance with GDPR, CCPA, HIPAA, SOX and other government, federal, state and industry laws.

Data Management
By taking control of your data you will realise how much data you don’t actually need anymore and regain a significant amount of storage space. At Waterford Technologies through our products, our clients generally reclaim about 20% of their storage space through the initial data clean up-process that happens when you reduce your file storage costs.  Managing your data means you can streamline management and response time to internal, external, FOI, DSAR, CCPA, government regulations and DPA assessments easily and successfully. Our email and file data management suite ComplyKey doesn’t need any complex and costly add-ons and gives you the ability to assign the right license to the appropriate user. 

When workers are spread out it is even more important to know where all your vital data is stored securely. This can help make sure that no employees personal data is caught up in business data and vice versa.

With remote working becoming the new normal it is crucial for you to look at your business’ vulnerabilities to identify how you can improve your data compliance. Managing data and remote working need to go hand in hand.

Although there are data protection challenges of remote working, Our experts are ready to help from wherever you are working to manage your email storage and discovery remotely, learn how to make use of all the archived business email for business intelligence and stay ready for regulation compliance.