News & Blog

SISCIN 1.30 File Archiving New Features and Reports

This year’s SISCIN product updates are designed to add power to our already easy-to-use software, so you can adapt to whatever comes your way.

SISCIN PRODUCT UPDATES ANNOUNCED JULY 2021

This year’s SISCIN product updates are designed to add power to our already easy-to-use software, so you can adapt to whatever comes your way.

New! Delete from Archive Action 

A new Delete Action type has been added to SISCIN that gives an administrator rights to delete file(s) from SISCIN Archives.  The ability to immediately delete files from an archive is critically important when files have been identified as being a compliance risk or contain information that must be immediately removed from all systems.  Using the SISCIN Vue-X keyword search, the SISCIN Explorer, or from any SISCIN File Level Reports, files or directories can be located and then using the new Delete Action removed from all file systems, archives, or both. 

Using SISCIN Delete Action 

From the SISCIN Explorer, you can now-deleted directories and files from a server, the archive where they are stored, or from both the server and archive.  From the Actions dropdown list when you select either the Delete Directory or Delete file options. 

Using SISCIN delete action

Delete Files Action 

Any SISCIN option that presents individual files supports the Delete Files Action you can now drill down to the file level and delete selected files from the server, the Archive the file is stored in or from both the Server and Archive. 

Delete FIles Action

Delete Directory Action 

Using the SISCIN Explorer and the Delete Directory Action, you can select a directory and then delete all of the files stored in that directory from the server, or the archive or both.  In addition, files in that directory can be deleted from all of its subdirectories.  SISCIN has the option to delete the now-empty directories from the system after all of the files have been deleted. 

The new delete options are the Delete from Archive and Delete from Server and Archive.  

Delete directory action

Confirming Delete from Archive Actions 

All requests to delete directories from Archives will be submitted to a Job.  Each job will have to be Confirmed or Rejected like Archive jobs that require confirmation.  However, selecting the confirmation option will not be offered with Delete from Archive actions.  All Directory Delete from Archive Jobs will require confirmation as there are serious repercussions if files are deleted both from a server and the archive.  Once this takes place there is no chance of recovering these files unless the client has a backup of the data prior to the delete actions. 

Confirming Delete from Archive Actions
Confirming Delete from Archive Actions

Alert by Email to approve Delete Directory job  

Alert by Email to approve Delete Directory job

New! Last Accessed Date Age Reports 

SISCIN Age Profile Reports has a new option – Age Profile by Accessed Date.  This new report will display files across all of your SISCIN managed servers or on a Single Server based on the Last Accessed Date.  This report is very helpful when you need to see how often files are being accessed.  The Last Accessed Date can be modified by the Windows operating system when the user opens a file, moves/copies a file, and can be updated by other tasks such as backup.  Therefore, it cannot be assumed that the Last Accessed date indicates that a file has been used by the user to view the contents in the file.  It simply indicates when a file was accessed. 

Last accessed date age reports

The Last Accessed Date report will contain 3 tabs.  The Data tab will enable you to drill down to the file level.  The tab, Graph showing Qty will generate a bar chart showing the number of files per year.  While the Graph showing Size will generate a bar chart showing the size of the files broken down by year. 

File age by accessed date- All Servers

Page Break 

Data Tab – File Age by Accessed Date 

Drill down by Year 

 You can drill down into a specific year by clicking a number of files next to the year.  Please keep in mind that years with millions of files will take quite a bit of time to display the results as each file is return individually. 

Drill down by year

Drill Down by File 

Once the files are returned you can drill down into more detail by clicking the individual file.

Drill down by file

 

Drill Down to file details 

At the file detail level, you will see the details of the file including the path to that file.  That path can be clicked and you will see all of the files in that folder. 

Drill down to file details

Tab – Graph Showing Quantity

File Age by Accessed Date 

The File Age by Accessed Date bar chart will show you the number of files per year for both Nonstubbed and SmartStub file types. 

Graph showing quantity - File age by accessed date

 

Tab – Graph Showing Size 

File Age by Accessed Date Report 

The File Age by Accessed Date bar chart will show you the amount of file storage used per year for both Nonstubbed and SmartStub file types. 


Graph Showing Size- File age by accessed date report

 

Updated SISCIN Archive Volume Reports 

The SISCIN Archive Volume Reports are found under the Configuration > Archives menu item.  

Updated SISCIN Archive Volume Reports

Archives Report 

The Archives Reports will show each archive that you have created in SISCIN.  You will be able to see when each archive was created, the archive type (Single, Double, or Split), the amount of space used for each archive, and the number of files in the archive.  You can also perform additional actions – Details, Edit, or Summary.

SISCIN Archives Report

Archives Report Actions  

Archives Report- SISCIN

Details Action 

When you select the Details Action you will have a more detailed view of the selected Archive.  Such as the storage provide (Azure in this example), the Azure Container Name, and end-point.  You can also drill down into the Archive to see the Current Month Activity or for All Activity

When you select the Details Action you will a more detailed view of the selected Archive.

Activity by Day for Month 

This report will show you when an Archive job was run against the selected archive.  You can drill down to the activity of a single date by click on the date. 

SISCIN -Activity by Day for Month

Drill Down to Day 

The Daily Archive Activity Report will show you the files that were archive for that day.  You will see the original file size as well as the encrypted and compressed file size for each file that your storage provider will bill you. 

SISCIN - Drill down to day

All Activity 

If you selected All Activity, you would see a list of all activities for the selected archive.  The same drill-down options apply as to the Current Month Activity as shown in the previous section. 

SISCIN- If you selected All Activity, you would see a list of all activity for the selected archive.  The same drill down options apply as to the Current Month Activity as showed in the previous section.

Action: Edit 

The Archive Activity report shows activity by month.- SISCIN Edit Tab

The Edit Activity allows you to change the Archive name and/or enable/disable that Archive.  If you disable an archive files stored in that archive are no longer available for Restore or additional archive jobs. 

Archive Volume Details- SISCIN

 

Action: Activity 

The Archive Activity report shows activity by month. Activity Tag

The Archive Activity report shows activity by month.  It will show you the number of files and bytes archived.  In addition, it will show you activity in the number of files and bytes restored.  Your storage provider may charge you when files are read from the Archive so it is important to keep an eye on the amount of storage restored and verify it against your Providers billing statement. 

SISCIN -The Archive Activity report shows activity by month.

New! Policy Monthly Schedule Frequency  

SISCIN now supports running your Snapshot, Archive, Stubbing and other policies on a monthly frequency.  You will be able to select the week of the month along with the day and time the policy is to run. 

SISCIN- Policy Monthly Schedule Frequency

We will continue to keep you informed on new features and enhancements with future releases. This is an exciting time for us as we empower our customers to take control of their email and file data. Don’t hesitate to contact us if you wish to have a deeper overview of these new features and how they will add value as an existing investment to the ComplyKEY suite or as a new customer. Likewise, if you have not yet upgraded to ComplyKEY, contact your account manager to discuss an upgrade today.

For more information regarding our products, contact our sales team today or check out our free software – SISCIN Preview.

Bob Ralston

Director of Product Management