THE CHALLENGE
Companies that rely on the archiving capabilities featured as part of their On-Premise Exchange put the power to archive in the hands of each of their employees.
Performance, Reliability, and Backup
Email and attachment volumes impact the performance speed and reliability of your email server, which increases your backup timeframes and costs.
Email Volume
Removal of single-instance, duplication, and especially attachments all add to the ever-increasing volume of your email. The demand for your on-premise solutions needs continuous updating, monitoring, and management which impacts the performance.
Storage Issues
Most email data contain both essential business and regulatory or compliance information, so it needs to be retained for ease of use by staff and to meet regulations. This leads to companies enforcing mailbox quotas and limits which in turn results in users pushing data to non-secure locations such as PST’s, resulting in ever-increasing storage that is now non-secure and invisible for regulations, creating a reliability issue also.
Backup
This continuous growth without control or visibility means backup window timeframes continue to grow and even exceed 24 hours, resulting in gaps or missing data in the event of a ransom attack, server failure, or eDiscovery case. More common issues are the spiraling uncontrollable costs.
Retention Management
On-Premise exchange does not provide the ability to create granular policies to ensure emails are being stored correctly. The lack of retention ability poses compliance concerns.
E-Discovery & Search
On-Premise exchange provides limited search capabilities. Search can only be performed on each mailbox, meaning if you need to search across multiple users for potential eDiscovery cases. Sharing search results is not easy, once you have found the results you will have to create one or more PST’s to share them.