Educational Institutions

Email and File Management and Compliance Solutions
For The Education Industry

Waterford Technologies helps bring governance and compliance to your student-faculty data hidden in organisations Email and file databases.
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The Challenge

Secure your student data and meet regulations

To protect students and staff, educational institutions must look at how they are managing Email and file data whilst complying with a wide range of regulations and compliance obligations. The pace of regulatory change can be overwhelming for educational institutes, but this can be alleviated by first making your data more visible.

Regulation

The education industry is highly regulated, complying with industry data protection regulations and avoiding the financial, legal and reputational consequences of non-compliance is vital.

Data Retention

Data retention policies and easy access to important records and data on a moment’s notice as well as reliable eDiscovery access are necessary to maintain business honesty and full compliance. Educational institutions are required to retain student files and grades for 10 and 30 years, respectively.

Secure Archiving

Educational institutes are required to prove to regulatory bodies that data is replicated, stored in a tamper-proof database and accessible over extended periods of time.
The Benefits

Benefit of the Waterford Technologies Management and Compliance Solution

Waterford Technologies solutions address the Email and file challenges of educational institutions by

Meeting Regulatory Standards

Find every single Email in your organisation, conduct e-discovery, freedom of information and DSAR’s searches all from an affordable, easy-to-use integrated interface.

Classification

Automatically classify regulated data and student information, utilising real-time message filtering, categorisation or labelling, and tagging. Set granular and flexible custom Email and file retention policies.

Audit Trail

Get full visibility on Email and file critical data. Monitor and report on data access, permissions, and sensitive data like student information, credit card data, education records, and regulated data like PII and PHI.

Secure archive

Absolute archive and data retention management for compliance with industry regulations. Capture an absolute copy of all Emails sent and received by your organisation.

Achieve Regulatory Compliance

The ultimate compliance tool — giving you the ability to set up a data retention policy that is right for your organisation.
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Avoid non-compliance fines with Our ComplyKey Solution

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You’re in Good Company

Helping our clients succeed with Email and File Management and Compliance

“We have been using the Email and File Solutions from Waterford Technologies & have developed a close relationship with their team”

In Pobal we support communities and local agencies toward achieving social inclusion and development. For a number of years, we have been using the Email and File Solutions from Waterford Technologies & have developed a close relationship with their team. Their Solutions and Support enables us to address the challenges in managing compliance, GDPR, and Data Protection. This is of paramount importance to us due to the highly sensitive nature of our email and file data

Noel Galligan, IT Manager
Pobal

“Waterford Technologies ensures we are best placed to meet the ever-increasing data protection obligations”

To help RehabCare meet our data protection obligations including GDPR we use Email & File Compliance Solutions (ComplyKEY) from Waterford Technologies. Specifically as a Not for Profit Organisation, transparency and accountability are paramount in the way we manage our data. ComplyKEY backed up with a fully managed service from the team at Waterford Technologies ensures we are best placed to meet the ever-increasing data protection obligations & thereby avoiding the tough sanctions for those failing to comply

Gerry Philpott, IT Director
RehabCare

“Waterford Technologies gives BAM Peace of Mind”

The reason we chose a tool like MailMeter is that a lot of our business is based around being able to prove the facts of a discussion or a conversation. From a pure IT perspective, we have a clean data environment and an environment that cannot be tampered with by individual users and it gives us great comfort knowing it is there and cannot be tampered with. Only those with administrative rights can manipulate the data for GDPR motives such as tag, delete, apply retention policies, legal hold, or access block capabilities to relevant data.

Tim McCarthy, Global Director of IT Services
BAM Construction
2700+ Employees / Mailboxes

“Makes eDiscovery and compliance tasks easy to conduct”

MailMeter provides us with a very easy to use interface with powerful search and retrieval tools – it makes eDiscovery and compliance tasks easy to conduct.

John Barnfield,
Reading Borough Council

“Enabling fast searches for FOI requests”

MailMeter managed our growth in our Exchange and File environment and also covers off our eDiscovery requirements in a quick and efficient manner

Seán Dunnion, Project Leader, Information Systems
Donegal County Council, Public Sector

“ComplyKey by far exceeded our expectations ”

ComplyKey was the only solution we looked at that would not only cover our Email and file archiving requirements but would also take just two days to deploy. This by far exceeded our expectations

Michael Devitt, IT Director
William Fry Solicitors, Legal

“Belfast HSC Trust enjoys hassle-free Email compliance ”

MailMeter is helping the trust to minimise compliance risk and meet our governance requirements. It took just five days to install on 18,500 mailboxes across over 100 sites – other suppliers had proposed to take weeks or even months. We are now capturing around 100,000 + live Emails per day and have implemented stubbing which has reduced our Email store by more than 6TB

Ken Leung, Release Manager
Belfast Health and Social Care Trust, Public Sector – Health
20,000+ Employees / Mailboxes

“Search is 100 times faster”

We see our Email archive as a repository of knowledge, searching in the new version is 100 times faster than before, we can now keep smaller mailboxes knowing that we could always go back and search for anything we needed

Mitchell Miller, Head of IT
Sydney Swans, Sports