CEO & Executives

Reducing your Company’s Data Compliance Risk as CEO

There is never enough time to do everything that a CEO is responsible for. Despite this, CEOs remain accountable for all the work and compliance in their organisations. It is your job as CEO to be a risk manager for the company.

Archiving and Compliance is not just an IT responsibility 

Data Compliance is too important to a business’s fundamental competitiveness and reputation to be treated as just an IT program. It should be treated as an organisational wide program. It is about creating a platform for the efficiency, compliance, security, and growth that will determine the future success and protection of your business. We help executives, management and CEO’s implement best practices. Waterford Technologies has been helping CEO’s with their data archiving for over 25 years.

Taking advantage of Data Archiving and Compliance for CEO’s

Make data archiving an integral part of your compliance, security, and data management strategy.

Below are just some examples of the cost savings & efficiencies that our Data Archiving Solutions deliver to our valued customers and CEOs like yourself.

Reduce costs

Reduced costs in managing email (Microsoft 0ffice 365 & Exchange), file data, file storage, and backups.

Automate data management

Automate data management tasks in respect of leavers/redundant, mailboxes, retention, data classification, eDiscovery, email storage, eliminate PSTs and more.

Protect remote data

Protect remote data and ensure compliance when staff are working remotely.

Reduce the cost and disruption of IT resources

Provide easier & faster access to data for conducting searches, so that DPO or HR can conduct these & take ownership of data protection.

Secure File Archive

On the file server side, we usually see as much as 70% of all data is obsolete, trivial, or redundant and can be removed or archived to secure encrypted storage in the cloud or on-premise.

Provide insight on exposure to email and file risks.

In-depth reporting and audit trail. Visibility into your data to uncover what is happening within your business

Delegate compliance responsibility to other departments

Intelligent Email archiving, message tagging, annotations, export to multiple formats all via a consistent intuitive interface.
Benefits

Reducing your company’s data compliance risk as CEO

Our archiving solutions help CEOs adhere to strict standards of data management and control, given the highly personal nature of much of the information they manage.

Data Visibility

At Waterford Technologies, we help our customers to proactively manage their Email & File data to deliver cost savings & compliance to GDPR & other regulations. We do this by providing our customers with visibility of their data, as many organisations do not have this insight, therefore they cannot measure the opportunity for cost savings, so data continues to grow and the potential liability or risk within that data increases. 

Data Protection

The importance of data protection is at an all-time high, with constantly evolving cyber threats on the increase, and data breaches becoming commonplace across all sectors. Higher standards of data management are now being demanded from Insurers when dealing with their cyber insurance and from customers & consumers. Your data processing activities and your ability to enforce your Privacy / Data Protection Policy plays a key role in providing transparency in how you operate and your ability to foster trust with your stakeholders.

Compliance Management

Evaluate messages in the archive using compliance-focused criteria that you control. Messages that meet these criteria are identified and can then be reviewed by your compliance team. The reviewer can tag messages, add comments, delete, or export messages if an outside analysis is required. Plans can be scheduled to run daily, weekly, or monthly and can perform message sampling and keyword list evaluation automatically.

Customisable Data Retention

Implementing an adequate retention policy is key to ensuring regulatory compliance. Your business may be subject to many regulations including Sarbanes-Oxley, FINRA, HIPAA, and GDPR. The ability to create sophisticated and granular retention policies with our solutions will help your business to achieve regulatory compliance.

Fully Managed Service

When it comes to accelerating cloud initiatives, what is keeping CEOs up at night the most is a lack of skills in the organisation. At Waterford Technologies We provide the toolset to completely manage email and file data with the support of our team of data management experts. The costs involved in hiring external consultants or hiring internally in the event of an e-Discovery case can be significant. Our solution also includes access to our expert eDiscovery consultants for assistance with complex searches and providing best practice when you really need it.

Email Archiving: A Buyers Checklist

This checklist will help you make the best choice for your needs by asking important questions during your search.

Data Archiving for CEO’s is essential for your organisation. There are many reasons your company or governmental agency may need an email archiving solution—including storage capacity issues on email servers, imminent or future threats of litigation, eDiscovery requests, or employee investigations. But how do you choose the right email archiving solution for your organization? This checklist will help you make the best choice for your needs by asking important questions during your search, such as:

– Is the solution scalable?
– Where will the data be stored?
– Is the solution compatible with your email client?
– And much more