CEO & Executives

Reducing your Company’s Data Compliance Risk as CEO

There is never enough time to do everything that a CEO is responsible for. Despite this, CEOs remain accountable for all the work and compliance in their organisations. It is your job as CEO to be a risk manager for the company.
GET A DEMO

Archiving and Compliance is not just an IT responsibility 

Data Compliance is too important to a business’s fundamental competitiveness and reputation to be treated as just an IT program. It should be treated as an organisational wide program. It is about creating a platform for the efficiency, compliance, security, and growth that will determine the future success and protection of your business. We help executives, management and CEO’s implement best practices. Waterford Technologies has been helping CEO’s with their data archiving for over 25 years.

Taking advantage of Data Archiving and Compliance for CEO’s

Make data archiving an integral part of your compliance, security, and data management strategy.

Below are just some examples of the cost savings & efficiencies that our Data Archiving Solutions deliver to our valued customers and CEOs like yourself.

Reduce costs

Reduced costs in managing email (Microsoft 0ffice 365 & Exchange), file data, file storage, and backups.

Automate data management

Automate data management tasks in respect of leavers/redundant, mailboxes, retention, data classification, eDiscovery, email storage, eliminate PSTs and more.

Protect remote data

Protect remote data and ensure compliance when staff are working remotely.

Reduce the cost and disruption of IT resources

Provide easier & faster access to data for conducting searches, so that DPO or HR can conduct these & take ownership of data protection.

Secure File Archive

On the file server side, we usually see as much as 70% of all data is obsolete, trivial, or redundant and can be removed or archived to secure encrypted storage in the cloud or on-premise.

Provide insight on exposure to email and file risks.

In-depth reporting and audit trail. Visibility into your data to uncover what is happening within your business

Delegate compliance responsibility to other departments

Intelligent Email archiving, message tagging, annotations, export to multiple formats all via a consistent intuitive interface.
GET A DEMO

Email Archiving: A Buyers Checklist

This checklist will help you make the best choice for your needs by asking important questions during your search
Buyers Checklist
Benefits

Reducing your company’s data compliance risk as CEO

Our archiving solutions help CEOs adhere to strict standards of data management and control, given the highly personal nature of much of the information they manage.

Data Visibility

At Waterford Technologies, we help our customers to proactively manage their Email & File data to deliver cost savings & compliance to GDPR & other regulations. We do this by providing our customers with visibility of their data, as many organisations do not have this insight, therefore they cannot measure the opportunity for cost savings, so data continues to grow and the potential liability or risk within that data increases. 

Data Protection

The importance of data protection is at an all-time high, with constantly evolving cyber threats on the increase, and data breaches becoming commonplace across all sectors. Higher standards of data management are now being demanded from Insurers when dealing with their cyber insurance and from customers & consumers. Your data processing activities and your ability to enforce your Privacy / Data Protection Policy plays a key role in providing transparency in how you operate and your ability to foster trust with your stakeholders.

Compliance Management

Evaluate messages in the archive using compliance-focused criteria that you control. Messages that meet these criteria are identified and can then be reviewed by your compliance team. The reviewer can tag messages, add comments, delete, or export messages if an outside analysis is required. Plans can be scheduled to run daily, weekly, or monthly and can perform message sampling and keyword list evaluation automatically.

Customisable Data Retention

Implementing an adequate retention policy is key to ensuring regulatory compliance. Your business may be subject to many regulations including Sarbanes-Oxley, FINRA, HIPAA, and GDPR. The ability to create sophisticated and granular retention policies with our solutions will help your business to achieve regulatory compliance.

Fully Managed Service

When it comes to accelerating cloud initiatives, what is keeping CEOs up at night the most is a lack of skills in the organisation. At Waterford Technologies We provide the toolset to completely manage email and file data with the support of our team of data management experts. The costs involved in hiring external consultants or hiring internally in the event of an e-Discovery case can be significant. Our solution also includes access to our expert eDiscovery consultants for assistance with complex searches and providing best practice when you really need it.

“We have been using the Email and File Solutions from Waterford Technologies & have developed a close relationship with their team”

In Pobal we support communities and local agencies toward achieving social inclusion and development. For a number of years, we have been using the Email and File Solutions from Waterford Technologies & have developed a close relationship with their team. Their Solutions and Support enables us to address the challenges in managing compliance, GDPR, and Data Protection. This is of paramount importance to us due to the highly sensitive nature of our email and file data

Noel Galligan, IT Manager
Pobal

“Waterford Technologies ensures we are best placed to meet the ever-increasing data protection obligations”

To help RehabCare meet our data protection obligations including GDPR we use Email & File Compliance Solutions (ComplyKEY) from Waterford Technologies. Specifically as a Not for Profit Organisation, transparency and accountability are paramount in the way we manage our data. ComplyKEY backed up with a fully managed service from the team at Waterford Technologies ensures we are best placed to meet the ever-increasing data protection obligations & thereby avoiding the tough sanctions for those failing to comply

Gerry Philpott, IT Director
RehabCare

“MailMeter has played an integral role in the council’s ability to organise, securely store and find historical emails.”

I’ve been extremely grateful for all the support Waterford Technologies have given over the past few months, with special thanks to Kevin who supported me on Xmas Eve, Rory in the last few weeks for the retention and space issues and finally Mark and Paul in helping me get through our e-discovery. My sincere thanks and appreciation. MailMeter has played an integral role in the council’s ability to organise, securely store and find historical emails”

Paul Quinn,
Dún Laoghaire–Rathdown County Council

“Waterford Technologies gives BAM Peace of Mind”

The reason we chose a tool like MailMeter is that a lot of our business is based around being able to prove the facts of a discussion or a conversation. From a pure IT perspective, we have a clean data environment and an environment that cannot be tampered with by individual users and it gives us great comfort knowing it is there and cannot be tampered with. Only those with administrative rights can manipulate the data for GDPR motives such as tag, delete, apply retention policies, legal hold, or access block capabilities to relevant data.

Tim McCarthy, Global Director of IT Services
BAM Construction
2700+ Employees / Mailboxes

“We are very excited to be partnering with Waterford Technologies.”

I was initially drawn to Waterford Technology as I was impressed with the Mailmeter and SISCIN products.  The eDiscovery functionality was especially impressive in terms of both the speed of query responses and also the  power of the search terms that can be used.

The more I worked with Waterford the more impressed I was with their responsiveness to our questions and needs, their ability to deliver and their commitment to the success of our partnership. I am confident of a long and fruitful partnership

Alec Wagner, Director
WPDM

“MailMeter delivers back searches in a matter of seconds, and that is the most important factor to me and MailMeter users.”

Waterford technology is considerably faster at searching emails as opposed to the in-built search within outlook, and that is the most important thing when searching emails …. speed. MailMeter is very popular here.

Liam Sinnott, IT Manager
Health Research Board

“The software just does what it’s supposed to, and it is one less thing for me to worry about.”

MailMeter gives us confidence in our eDiscovery response. We can now respond quickly, accurately, and in a legally defensible manner. The software just does what it’s supposed to, and it is one less thing for me to worry about. That’s the value a proper supplier should bring to our business

Steve Hennessey, Financial Controller
David Flynn Ltd.

“The software is very simple to use and very easy to implement, for anything else their team is always on hand to help.”

“We can now invest our resources in other activities. By working with Waterford Technologies, we receive improved visibility into our data management and a professional account management team to answer our queries at any time.”

Anthony O’Sullivan,
O’Leary Insurance

“Click-Manage-Move – Simple Archiving. Great technology, very good support from sales through to technical – Certainly, a partner that we will continue to grow our business with. ”

The tooling is simple to use, easy to navigate and flexible in deployment. We tested a lot of industry leading archiving toolsets, SISCIN was by far the easiest to use out of the box and intuitive to use. The ability to know what candidate data is going to move out to object storage with detailed analysis reports made this easy to sell to the customer as they could see the tangible benefit and the data footprint under management. 

Steve Evans, Founder / DRaaS Recovery & Backup Expert
Direct Cloud Backup

“We are proud to be a Waterford Technologies Partner, through the partnership we have helped our joint customers achieve even greater value through email and file archiving.”

“We have been impressed with the Waterford Technologies drive, understanding and timeliness in getting the details right and providing a support network that is second to none.  A key differentiator for us is their human touch, I look forward to this relationship growing and believe it will be beneficial to customers of both companies”. 

Colum Horgan, Director
Aspira

“We are very excited to be working with Waterford Technologies as our partner.”

Waterford Technologies’ Sophisticated Email and File Archiving Solution” is highly complementary to Getvisibility’s AI-based discovery and classification product. We see the data Governance and Data classification market as being ready for an innovative new solution, and I am very encouraged by the appetite for our game-changing offer”. 

Mark Brosnan, Managing Director
Getvisibility

“Makes eDiscovery and compliance tasks easy to conduct”

MailMeter provides us with a very easy to use interface with powerful search and retrieval tools – it makes eDiscovery and compliance tasks easy to conduct.

John Barnfield,
Reading Borough Council

“Enabling fast searches for FOI requests”

MailMeter managed our growth in our Exchange and File environment and also covers off our eDiscovery requirements in a quick and efficient manner

Seán Dunnion, Project Leader, Information Systems
Donegal County Council, Public Sector

“ComplyKey by far exceeded our expectations ”

ComplyKey was the only solution we looked at that would not only cover our Email and file archiving requirements but would also take just two days to deploy. This by far exceeded our expectations

Michael Devitt, IT Director
William Fry Solicitors, Legal

“Expert Insights have chosen Waterford Technologies as an award winner in our Best-Of Email Archiving category”

Expert Insights have chosen Waterford Technologies as an award winner in our Best-Of Email Archiving category for the sophisticated technology behind MailMeter. Particularly in its searching and indexing functionality. The MailMeter engine parses archived emails very efficiently. Users can save queries to speed up future searches. On top of this, MailMeter’s advanced web interface for compliance review makes it a strong solution for organizations wanting to keep on top of their email archiving for legal reasons. Finally, MailMeter consistently receives glowing customer reviews from both admins and end-users for its ease-of-use, and for Waterford’s excellent customer support offerings” it would also take just two days to deploy. This by far exceeded our expectations

Mitchell Gatting, Technical Engineer
Expert Insights

“Belfast HSC Trust enjoys hassle-free Email compliance ”

MailMeter is helping the trust to minimise compliance risk and meet our governance requirements. It took just five days to install on 18,500 mailboxes across over 100 sites – other suppliers had proposed to take weeks or even months. We are now capturing around 100,000 + live Emails per day and have implemented stubbing which has reduced our Email store by more than 6TB

Ken Leung, Release Manager
Belfast Health and Social Care Trust, Public Sector – Health
20,000+ Employees / Mailboxes

“Search is 100 times faster”

We see our Email archive as a repository of knowledge, searching in the new version is 100 times faster than before, we can now keep smaller mailboxes knowing that we could always go back and search for anything we needed

Mitchell Miller, Head of IT
Sydney Swans, Sports

“SISCIN indexed all files, went into the nuts and bolts, indexed every word in every file that we had, and that is crucial when doing a subject access request which we could be asked to do at any time. ”

We are extremely happy, and our end users couldn’t work as efficiently without MailMeter or SISCIN. The burden of dealing with mounting emails and complex search is gone. We are now confident that we have a solution to deal with and data subject access requests if they arise.

Liam Sinnott, IT Manager
Health Research Board

Email Archiving: A Buyers Checklist

This checklist will help you make the best choice for your needs by asking important questions during your search.

Data Archiving for CEO’s is essential for your organisation. There are many reasons your company or governmental agency may need an email archiving solution—including storage capacity issues on email servers, imminent or future threats of litigation, eDiscovery requests, or employee investigations. But how do you choose the right email archiving solution for your organization? This checklist will help you make the best choice for your needs by asking important questions during your search, such as:

– Is the solution scalable?
– Where will the data be stored?
– Is the solution compatible with your email client?
– And much more

Download the Checklist